You must have an activated accreditation badge to enter the venue of the Forum. An accreditation badge is a pass to the SPIEF 2024 venue.
The badge contains information about its holder: last name and first name in English, organization, participation category, photo, and the event insignia.
Badges for venue access are activated by a negative result of a PCR test.
Detailed information about PCR testing will be published on the website closer to the event dates.
- The badge is personalized and may not be transferred to third parties.
- You must carry your badge and identity document (passport) with you at all times when at the Forum venue. The badge must be worn in a visible place.
- If your badge is lost or damaged, you should contact any accreditation desk or Help Desk. A lost badge will be blocked and a duplicate will then be issued based on a written application from the badge holder.
WHAT DO I NEED TO DO TO PICK UP MY BADGE?
In order to get your badge prepared for issuance, the information in the Roscongress personal account must completely match the data in your passport.
Data processing takes from 1 day.
In the ‘My events – SPIEF – Event dashboard’ section of the Roscongress personal account you should:
1
Confirm participation in the Forum
2
Enter your personal information in full in accordance with your passport
3
Upload a required photo for your badge
Photo requirements:
- Colour photo against a light background
- Photo size – 480 × 640 pixels
- Photo format – JPG or JPEG
- Full-face photo with no headgear
- Your face must take up at least 70% of the photo
Tab ‘My events – SPIEF – Event dashboard – Personal information – Photo – Edit data’.
4
Upload a scanned copy of your passport (pages 2 and 3)
Tab ‘My events – SPIEF – Event dashboard – Personal information – Edit data’.
Please make sure that the scanned copy is legible and contains complete information about the data you gave when registering, including the series and number of the document, the issue date, the issuing authority, and a photo.
Formats: JPG, JPEG, PDF, PNG.
5
Pay the participation fee
If changes have been made to your identity document (passport) after you completed the application to participate in the Forum, the data in your Roscongress personal account must be edited (tab ‘My events – SPIEF – Event dashboard – Personal information – Edit data’).
To make changes to any fields that are blocked for editing, please contact the specialist that you spoke with when registering for the Forum.
HOW TO FIND OUT IF MY BADGE IS READY?
There are several ways to find out or be notified when a participant badge is ready:
An email notification
A notification in the participant’s Roscongress personal account
A call to the Forum information centre by number
+7 (812) 680 0000
A call to a Roscongress Foundation specialist whose contacts are listed in the Roscongress personal account
Tab ‘My events – SPIEF – My participation’ (to the right of the photo).
HOW DO I PICK UP MY BADGE?
When issuing the badge, the accreditation operator checks the data specified in the application to ensure it matches the information in your identity document. If the data does not match, the badge cannot be issued on the day you applied for it.
Participant accreditation badges may be collected in person by presenting:
-
the identity document that is listed in the Roscongress personal account
-
original of personal data consent form
original of personal data consent form for the processing of your personal data
❗️ You must print, fill out, sign a personal data consent form
before visiting the accreditation point and bring it with you.
HOW DO I PICK UP A BADGE FOR ANOTHER PARTICIPANT / GROUP OF PARTICIPANTS?
When issuing the badge, the accreditation operator checks the data specified in the application to ensure it matches the information in your identity document. If the data does not match, the badge cannot be issued on the day you applied for it.
To pick up a badge for another participant by proxy, the authorized individual must present:
Authorized person’s passport
Original standard power of attorney
Standard power of attorney form on behalf of legal entity
Standard example of how to complete power of attorney form on behalf of legal entity
List of participants
(attached to the power of attorney)
Copies of participants’ passports
The power of attorney is invalid without a list, copies of passports, and the original consent forms for the processing of personal data for all accredited participants. Copies of passports will be returned after badges are issued.
Originals of personal data consent forms
You must print, fill out, sign a personal data consent form before visiting
the accreditation point and bring it with you.
PCR TEST TO ACTIVATE YOUR BADGE
Badges for venue access are activated by a negative result of a PCR test.
PCR test must be taken at one of the approved testing centres – Rospotrebnadzor laboratories, specially equipped as part of Forum
Results of tests taken at other laboratories will NOT be accepted for access to the venue!
PCR testing is carried out upon presentation of an accreditation badge or ID. The ID is the participant’s identification number in the Roscongress personal account..
If a test is not associated with a participant ID it will not be possible to send the test results to the Accreditation Centre in order to activate the badge for attendance at the event.
- Please note that PCR testing is a prerequisite not to the badge collection, but to badge activation. You can collect your accreditation badge first, then take the PCR test, or vice versa.
- Detailed information about PCR testing will be published on the website closer to the event dates.
WHERE TO COLLECT YOUR BADGE?
We kindly ask that you collect your accreditation badge in advance at one of the accreditation points in Moscow or St. Petersburg.
MOSCOW
|
Point |
Address |
Date |
Time |
|---|---|---|---|
|
Roscongress Foundation Accreditation Centre at the World Trade Center Moscow |
12, Krasnopresnenskaya Naberezhnaya, entrance No. 7, 1st floor |
27 May – 7 June |
09:00–20:00 |
Route to the Roscongress Foundation Accreditation Centre at the World Trade Center Moscow
ST. PETERSBURG
Accreditation Centre 1
|
Point |
Address |
Date |
Time |
|---|---|---|---|
|
Accreditation Centre 1 |
27–30 May |
10:00–20:00 |
|
|
31 May – 2 June |
10:00–21:30 |
||
|
3 June |
10:00–23:59 |
||
|
4–5 June |
00:00–23:59 |
||
|
6 June |
00:00–22:30 |
||
|
7 June |
07:30–22:30 |
||
|
8 June |
07:30–17:00 |
Please note that participants may pay the participation fee and the cost of any services provided by the Roscongress Foundation at the financial services stands at Accreditation Centre 1.
A 5.5% commission fee is charged at the time of payment.
Participants can pay:
- in cash (in Russian roubles)
- by Visa, Mastercard, American Express, UnionPay, and MIR payment system cards issued by Russian banks
- UnionPay payment system cards issued by foreign banks.
Arrival points
|
Point |
Address |
Date |
Time |
|---|---|---|---|
|
Pulkovo Airport, Central Terminal |
2 June 3–7 June 8 June |
11:00–23:59 00:00–23:59 00:00–12:00 |
|
|
Pulkovo VIP lounge |
2 June 3–7 June 8 June |
11:00–23:00 08:00–23:00 08:00–12:00 |
|
|
Moskovsky Rail Terminal |
2 June 3–7 June 8 June |
11:00–01:00 06:30–01:00 06:30–12:00 |
Hotels
|
Point |
Address |
Date |
Time |
|---|---|---|---|
|
Angleterre |
2 June 3–7 June |
11:00–23:00 07:00–23:00 |
|
|
Grand Hotel Europe |
|||
|
Corinthia St. Petersburg |
|||
|
Cosmos St. Petersburg Pulkovskaya Hotel |
Please note that if you are arriving at the Forum venue in an accredited vehicle, the driver must also be accredited. Driver badges and transport passes can be collected at Accreditation Centre 1. Transport passes and drivers’ badges are issued according to the schedule that is available in the Accreditation of personal vehicle section.
CONTACTS
For additional information, participants can contact the SPIEF Information Center:
+7 (812) 680 0000
info@forumspb.com
